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Office of Financial Management

Accounts Receivable Operations

Responsible for accounting operations for processing transactions as they relate to reimbursable and receivables from federal and non-federal entities

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About Accounts Receivable

The Government Accounting Branch AR Operations team is responsible for accounting operations for processing transactions as they relate to reimbursable and receivables from federal and non-federal entities. 

The team is responsible for the Intra/Inter Agency Bulk IPAC process.  This is where NIH as the seller, bills Trading Partners on reimbursable agreements.  The Bulk IPAC is generated automatically within the NBS system and the AR Operations team manages the bulk file and pushes it to Treasury through the IPAC system on the 5th and 20th of each month.  IPACs are down loaded from Treasury and uploaded to the NBS where responsible accountants process the entries for the collections.

The AR Operations team is also responsible for the NRSA Payback and debt collection.  The Team works with the NIH NRSA Payback center on a regular basis to obtain new cases for collection if payback service has not been completed by the recipient within the required 2 year period. 

Other areas of operations included processing and reconciling of investments of Gifts (Conditional and Un-Conditional) and Patient Benefits.  Checks received by the NIH Cashier or through electronic means such as wire transfers are processed in the NBS as all cancelled checks received when payments are returned by Treasury as unpaid.  Reasons for non-payment and cancellation may include incorrect address of payee or incorrect bank account information.  Requests for information and a reissue of returned payments can be directed to the Commercial Accounts Branch.

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Financial Operations Division
2115 East Jefferson Street
Rockville, MD 20852

For General Support Contact:
301-402-8831

For IC Invoice Specialist Support Contact:

For Public Invoice Support Contact:
301-496-6088

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